Saving Costs for Returned Items

Did you purchase something for your business, like a laptop, but did you later return it? Then of course, you’ll want to record this return correctly in your bookkeeping of Gekko.

In Gekko, you can easily record returned items by entering them as negative costs. This way, your bookkeeping remains accurate and the original purchase is properly corrected.

For example, you bought a laptop for €1.200 and entered it as a business expense in Gekko.
A week later, you return the laptop and receive the full amount back into your bank account.

How do you process the returned item in Gekko?

1. Go to the costs page in your Gekko account.
   
   

2. Click on "New Cost" to add the new cost item.
   
   

3. Enter the details of the refund, for example:

   • Date: The date on your return invoice (or receipt)

   • Amount: € - 1.200 (with a minus)

   • Description: Returned laptop

   • Cost category: The same category used for the original purchase (e.g., materials)
     
     

4. Save the negative cost item.

The NET amount of both costs will ultimately be €0.